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| Industry |
Construction |
| Functional Area |
Project Management |
| Project Name |
Camp Lejeune |
| Job City |
Jacksonville |
| Job State |
North Carolina [NC] |
| Title |
Contract Administrator - Pay Applications |
| Job ID |
3926$ |
| Office/Department |
Camp Lejeune |
| Reports To |
Project Cost Manager |
| Job Summary |
Performs a variety of moderately complex accounting and contract activities related to the contract processing. Computes, classifies, review and records contract data into Actus Lend Lease’s accounting systems. Follows procedures and is accurate and diligent in the processing and resolution of routine accounting and contract matters. Exercises independent judgment in the processing and resolution of non-routine accounting and contract matters. Applies a working knowledge of applicable laws and regulations. Knowledge and experience with matters related to government procurement and contract procedures and requirements. |
| Responsibilities |
The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
Handle all New Construction Subcontractor Paperwork, including...- Work with Project staff in compilation of contract documents before submission to Nashville, communicate issues with project staff and make necessary correction.
- Review Subcontract Agreement (upon receipt from sub) for all completed paperwork; i.e., signed Agreement, signed Exhibit 1, signed W-9, insurance certificate, subcontractor information sheet, 1413 , G-37, List of Lower-tier subcontractor and List of Suppliers, CCIP documents and Letter of Assent
- Send Nashville complete copy of executed Subcontract Agreement
- Track all Subcontractor Change Orders by Subcontractor and by Component Number
- Maintain complete and accurate records for all Subcontractors including executed Subcontract Agreement, Insurance, , Change Orders, Correspondence to and from, Lien Waivers
- Contract entry to JDE Financial systems.
- Assist with the issuance of Bid Documents for procurement
- Handle all New & Renovation Construction Subcontractor Paperwork
- Assist in closing out contracts with Project Engineers
Additional Responsibilities include...
• Work closely with Project Cost Manager on job cost codes.
• Work closely with Construction Manager and Project Engineer on Subcontractor Change Orders.
• Work with Project Administrative Assistants, Certified Payroll Administrator, Accounts Payable Specialist, and Project Accountant.
• Understand the C.C.I.P Program and ensure Insurance stays current.
• Work closely with CCIP Administrator on subcontractor’s CCIP application, registration and CCIP deducts.
• Maintain Subcontractor contract log and CIP administration log.
• Presents an overview of Subcontract requirements and forms to the Subcontractors during the Preconstruction meeting.
• On a regular and continuous basis, exercise administrative judgment and is responsible for results having an impact on cost, and or quality of service and accuracy within contract administration and accounting.
• Ad hoc projects when necessary.
|
| Minimum Requirements |
- College with courses in accounting, business, or equivalent experience preferred
- Two years related work experience required in contract administration. Three years experience preferred. Additional education may be substituted for experience.
- Property or Construction Industry experience highly desirable.
- Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required.
- Knowledge in the use of financial software applications, databases, spreadsheets, and word processing required. J.D. Edwards is desirable.
|
| Working Conditions |
Standard Office Environment 100 % of time
Travel Required 0 % of time
Lifting Required 0 % of time
Continuous Standing 0 % of time
Exposure to Chemicals 0 % of time
Exposure to Loud Noises 0 % of time Others (describe) 0 % of time |
| OT Exempt |
Non Exempt |
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